Minutes 23rd July 2018

Members Present
Paul Scull (PS) Paul Stather-Hooper (PSH)
Neil Parker (NP) Christopher Allen (CA)
John Hudson (JH)

Attending
Barry Durkin (Ward Member)
Liz Parry-Jones (LPJ) Clerk

18/49 Election of Chairperson
Resolved: to defer this item to the next agenda

18/50 Election of Vice-chairperson
Resolved: to defer this item to the next agenda

18/51 Apologies for Absence
None

18/52 Declarations of Interest and Requests for Dispensations
None

18/53 Minutes of the Previous Meetings
Resolved: to approve the Minutes of the meetings of 14th May 2018 as drafted

18/54 Updates on Previous Action Points
Broadband – Cllr Durkin confirmed that Gigaclear had been appointed to provide the next phase of the roll-out and agreed to contact the councillor responsible to provide more detail as the information on the Fastershire website was felt to be inadequate.

18/55 Report for Ward Councillor
Cllr Durkin spoke to his monthly Ward Report which had been sent to members prior to the meeting. The Clerk was asked to put information from the report on to the Parish Council website.

18/56 Representations from the Public
None

18/57 Finance
a. Current Financial Position
It was noted that the cashbook as at 30/06/2018 showed the following balances
Current Account NatWest £5,058.59
Current Account Co-Op £500.00
Deposit Account £1,121.35
The latest bank Statements as at 30/06/2018 showed the following balances
Current Account NatWest £5,058.59
Current Account Co-Op £500.00
Deposit Account Nat West £1,121.35
The Cashbook and a bank reconciliation had been sent to members prior to the meeting
b. Invoices and payments
Resolved: to approves the payments set out in the Payment Schedule
c. Payments Since the Last Meeting
None

18/58 Defibrillator
Resolved: to proceed with the acquisition of a defibrillator through a managed package from Community Heartbeat Trust.
Clerk to confirm electrical requirements and obtain three quotes from electricians

18/59 General Data Protection Regulations (GDPR)
a. Report on Progress.
The Clerk reported that an audit of personal data held by the PC had been completed and that all individuals concerned would be written to advising them of the position and their rights regarding the processing of their data. When the relevant documents have been adopted by the council.
b. Adoption of Policies and Documents
Draft Data Protection policy and Privacy Notices based on the templates provided by Herefordshire Council had been sent to members prior to the meeting.
Resolved: to adopt the Data Protection Policy and Privacy Notice (long form and short form) as drafted.
c. Filing Cabinet
The Clerk advised members that the filing cabinet was no longer adequate for the increased volume of paper and was not secure enough to comply with Data Protection requirements.
Resolved: to authorise the Clerk to acquire a new filing cabinet and to re-imburse to the value of £80.00

18/60 Highways and Footpaths
a. Report on Highways and PRoW
Two complaints had been received concerning overhanging branches and uncut grass on footpaths. JH reported that some cuts to footpaths have been delayed due to a tractor breakdown. JH agreed to speak to landowners re uncut PRoW through crops
b. Lengthsman and P3 Works
Resolved: the Lengthsman to be engaged for two days work on footpaths under the P3 Scheme, members to identify tasks required.
c. Defects to be Reported.
No new defects identified.

18/61 Planning
a. New Applications
None
b. Recent Decisions by Herefordshire Council
None

18/62 Correspondence
Correspondence had been forwarded prior to the meeting.

18/63 Supporting Information
All supporting information was noted

18/64 Items for the Next Agenda
Defibrillator

18/65 Exclusion of Public
Resolved: to exclude the public for consideration of the Clerk’s employment

18/66 Consideration of Clerk’s Salary
Resolved: to adjust the Clerk’s pay scale to SCP 24 from 1st August and adopt the rate set out in the Joint National Council for Local Council Services recommended pay scale for 2018/19 applicable from 01/04/18

Payments Approved at the meeting 23rd July 2018
Jeremy Moore, Lengthsman works (Apr-Jun) £295.00