Minutes 12th June Extra-ordinary Meeting

Minutes of the Extra-ordinary Meeting of the Parish Council held at
Brockhampton Parish Hall on 12th June 2017

Members Attending
Paul Scull (PS) John Hudson (JH)
Paul Stather-Hooper (PSH) Neil Parker (NP)

Liz Parry-Jones (LPJ) Clerk

17/56 Apologies for Absence
Apologies were received from CA

17/57 Declarations of Interest and Requests for Dispensations
JH declared DPI in interest in item 4 a i), 4 a ii) and 5 a

17/58 Finance
a. Current financial position. It was noted that the bank balances as at the financial year end 31/03/2017 were as follows:
Current Acc (NatWest) £4,293.68
Deposit Acc (NatWest) £1.120.92
Current Acc (Co-Op) £500.00
b. Report of the Finance Working Group
The Risk Assessment, Internal Control Document and the Asset Register proposed by the FWG had been sent to members prior to the meeting.
Resolved: to adopt the Risk Assessment, Internal Control Document and the Asset Register
c. Internal Auditors Report.
It was noted that the Internal Auditor’s report had found that all the procedures had been correctly followed and there were no recommendations for modifications.
d. Annual Return
i. Governance Statement.
Resolved: to approved the Governance Statement as drafted.
ii. Accounting Statement.
Resolved: to approve the Accounting Statement as drafted.

17/59 Planning
a. New Applications. JH left the room.
i. P171510/F The Dairy, Brockhampton Offices Brockhampton. Change of use of residential part of property to offices with removal of ensuite. Additional parking at village hall. It was considered that the parking at the village hall referred to in the application was not accurately represented and had not been raised with the trustees or the management committee and may not be achievable.
Resolved: to object to the application on the grounds that the parking arrangements may not be achievable. The Clerk to submit the wording for approval.
ii. P171393/FH Verdun Cottage Brockhampton. Proposed extension and alterations.
Resolved: to submit a general comment that the proposed alterations will reduce the availability of housing available to small and lower income households.

17/60 Highways
a. Byway Open To All Traffic (BOAT) from C1272 to B4424
It was noted that Herefordshire Council is proposing that the track between the C1272 and the B4424 is designated a Byway Open To All Traffic (BOAT). The Parish Council had previously submitted a comment objecting to the proposal.
Resolved: not to submit any further comment.