Minutes 11th July 2016

Minutes of the Meeting of the Parish Council held at
Brockhampton Parish Hall on 11th July 2016

Members Present                                                     Attending
Paul Scull (PS) John Hudson (JH)                               Liz Parry-Jones (LPJ) Clerk
Neil Parker (NP) Paul Stather-Hooper (PSH)            Ward Cllr Barry Durkin (BD)

54/16 Apologies
Apologies were received from Christopher Allen

55/16 Declarations of Interest and Requests for Dispensations

56/16 Minutes of the Previous Meeting
Resolved: to approve the Minutes of the meeting of 9th May and 20th June 2016 as drafted

57/16 Updates on Action Points from the Previous Minutes
• PROW waymarkers have been obtained and will be put up as necessary.

58/16 Report from Ward Cllr Barry Durkin
Cllr Durkin summarised his monthly ward report which had been circulated to members prior to the meeting

59/16 Representations from the Public

60/16 Finance
a. Internal Audit Report
It was noted that the Internal Auditor had not raised any queries or concerns over the accounts and financial practices for 2015/16 and had completed his report.
b. Update on current financial position
It was noted that the cashbook showed the following balances as at 11/07/2016
NatWest Current Acc £2,683.42
NatWest Deposit Acc £1,120.62
Co-Op Current Acc £500.00
and that the bank statements showed the following balances:
NatWest Current Acc as at 31/06/2016 (the latest available statement) £2,696.42.
NatWest Deposit Acc as at 03/06/2016 (the latest available statement) £1,120.62.
Co-Op Current Acc £500.00
c. Revised Monthly Salary for Clerk
It was noted that the Clerk’s salary for April, May and June 2016 had been calculated using the incorrect tax code resulting in an underpayment in each of the three months. Resolved: to amend the Clerk’s monthly salary payment to reflect the correct tax code and to make a one off payment of the amount underpaid.
d. Payments
Resolved: to approve the payments listed in the Payments Schedule (see below)

61/16 Neighbourhood Development Plan
NP reported that he and PS are to meet the Neighbourhood Planning Officer from Herefordshire Council in the following week to discuss the feasibility of producing an NDP.

62/16 Support for an “Arts Alive” Event
Following a suggestion made at the Annual Parish Meeting PS provided information on the possible events and the financial implications. It was agreed that the current level of public participation in community events was insufficient to make an Arts Alive event viable and that consideration should be given to the organization of or support for other smaller scale community events
Resolved: not to support an event at the current time but to review the possibility of doing so in the next financial year.

63/16 Standing Orders
It was noted that a new revision of the NALC Standing Orders template was due to be published soon.
Resolved: to consider this item at a future meeting when the new NALC template is available.

64/16 Highways and Footpaths
a. P3 Scheme.
It was noted that BBLP had entered the Parish into the Parish Paths Partnership (P3) Scheme and that a total of £670.00 is available to be claimed for maintenance of PROW in 2016/17. The money is available quarterly retrospectively on the submission of receipts. It was agreed that minor works would be undertaken by volunteers and larger tasks the Lengthsman who had expressed interest in undertaking this work. A survey of the PROW was not considered necessary.
Resolved: JH to be appointed as Parish Paths Officer and to identify and schedule necessary works and the Lengthsman to be employed to carry out tasks where necessary.
b. Works to be undertaken by the Lengthsman
Agreed that ‘Welcome’ sign and picnic spot signs at Capler view point need to be cleaned
c. Defects to be reported to BBLP

65/16 Planning
a. Comments on New Applications
No new applications
b. Decisions by Herefordshire Council
No recent decisions affecting this Parish

66/16 Pension Enrolment
It was noted that the Clerk’s salary was below the threshold for automatic enrolment.
Resolved: the Clerk to be provided with a letter outlining the situation.

67/16 Correspondence

68/16 Agenda Information Sheet

69/16 Items for the Next Agenda
• Report on feasibility of NDP
• Standing Orders
• Newsletter
• Notice board repair
• Financial Plan
• Defibrillators

Payments approved 11th July 2016
Jeremy Moore Lengthsman May & June     £354.00
Ian Binns Internal Audit                                 £40.00
E Parry-Jones Additional hours                    £48.76
Repayment of PAYE                                        £84.00
Stationery                                                         £19.99