Minutes 27 April 2015

Minutes of the Meeting of the Parish Council held at
Brockhampton Parish Hall on 27th April 2015

Members Present
Richard Garnett (RG) Liz Parry-Jones (LPJ) Clerk
Nigel Prestwich (NP)
Christopher Allen (CA)

14/15 Apologies for Absence
Apologies were accepted from Carol Grant

15/15 Declarations of Interest and Requests for Dispensations

16/15 Minutes of the Previous Meeting
Resolved: to approve the Minutes of the meeting 19th January 2015

17/15 Updates on Action Points
The condition of the road outside the entrance to the Cricket Club has been reported to Balfour Beatty

18/15 Representations from the Public
A member of the public requested information as to the number of regular meetings.

19/15 Finance
i) Current bank balance and financial update
A copy of the accounts for 2014/15 and the bank reconciliation as at 31/03/2015 and the cash book showing receipts and payments had been provided to members prior to the meeting. The closing net balance for 2014/15 was £3,684.42.
It was noted that the bank balances as at 31/03/2015 were:
NatWest Current Account £4,641.04
NatWest Reserve Account £1,120.08
Co-Op Bank Account £500.00
The Current Account balance includes the two over payments by Herefordshire Council of £826.00 and £1,754.00. Confirmation of the error and instruction for the return are awaited from HC
ii) Annual Return for year end 2014/15
A copy of the proposed return had been sent to members prior to the meeting.
Resolved: to approve the Annual Return 2015
iii) Internal Auditor.
Resolved: to appoint Mr Ian Binns to undertake the internal auditor
iv) Revised mandate for Clerk’s Salary
Resolved: to amend the Standing order to reflect the previously agreed increase in the Clerk’s salary.
v) Invoices and Payments
Resolved: to approve the payments in the schedule below

20/15 Selection of Insurance Provider
Quotes had been requested from the existing insurer Aon, Came and Co and Zurich. Aon had quoted £265.01, Came and Co had not provided a formal quote but confirmed that their premium would also be at the same level, Zurich had not provided a response.
Resolved: to take out insurance with Aon

21/15 Planning
i) New Applications
ii) Applications Previously considered
See iii) below.
iii) Recent Decisions by Herefordshire Council
P143557/F Proposed removal of existing cricket pavilion and club room and associated structures and construction of a replacement two-storey pavilion with re-landscaping of the site to form two screened parking areas and a nets area. Granted

22/15 Highways
i) Annual Management Plan.
A draft copy of the AMP and contract with HC had been sent to members prior to the meeting.
Resolved: to approve the AMP as drafted and the contract.
Clerk to send AMP to HC
ii) Defects to be Reported to Balfour Beatty

23/15 Parish Council Status after May 7th 2015
The Clerk informed members that as not enough nominations had been received to form a quorate Parish Council after the current council retires on May 13th 2015 a by-election would be called by HC to be held probably sometime towards the end on June 2015. Until then the Parish Council would not be able to act in any capacity.

24/15 Supplementary Information and Correspondence
The supplementary information and correspondence was noted

Payments approved at meeting
27th April 2015
Jeremy Moore Lengthsman duties Jan, Feb and March £708.00
E Parry-Jones Additional pay 01/01/2015 – 30/04/15 due to increase previously agreed £21.81
Aon Insurance premium £265.01